Keep your team in the loop by giving them access to the equipment schedule and remind them about due dates with automated email, push, Slack or SMS reminders sent by our equipment scheduling system. In the past, we would manually email users trying to hunt down late returns. Our equipment scheduling system gives you a clear overview of your schedule: no more double bookings or lost gear.
Plus, it has all your equipment info in one place and helps you keep your equipment rooms organized. Discover all features and see how delightfully simple equipment scheduling can be. No need to buy any hardware. No strings attached. Book out equipment from minutes to years and include the resources, assets and tags you need. Our system ensures you have no more double booking or over booking issues.
Get reports on usage and time booked. Join over clients already trusting 'Schedule it' to improve their efficiency, maximize utilisation, minimize wasted time and reduce their overall costs. Fantastic tool and friendly UI. It has helped us to massively improve the necessary record keeping as well as all the planning.
The business has seen huge improvements since we've implemented this. We have been using it since Easy to use program helps keep training to a minimum and excellent support from all at the Schedule it team. Schedule it has been fantastic to track our resources work and schedule work shifts for our engineers. Other companies included in this survey by delighted. You can start booking and tracking your equipment in our free trial with no commitment or credit card details needed.
Simply start your free trial to see the amazing benefits, and how much time and money our equipment scheduling software can save you! Subscribe to our newsletter and receive our free scheduling tips and articles to help you improve the planning in your business. Unsubscribe anytime. It can also reach a large number of people quickly.
Dropbox is another option that can facilitate your schedule distribution. With Dropbox, you first create your schedule then upload it to Dropbox, where you can specify who is allowed to access the file. Dropbox can then be instructed to send notifications to all parties involved via email, text, and various other means to let your employees know that a new schedule has been posted.
Is there a way to combine the creation process and the distribution process into something a bit more streamlined? Read on to find out. Google Docs takes the creation of your employee schedule and puts it firmly in the cloud. You create your document online. And you can specify who has access to the document. With Google Docs, the distribution has been streamlined considerably, but the creation still leaves a lot to be desired. Like Word, Google Docs was meant for text-based projects like letters and reports.
As such, its most powerful features are focused along those lines and not toward making the scheduling process easier for you. You can also add color-coded blocks to delineate employees and include tasks and responsibilities in a more logical and visually appealing way.
Google Sheets, like Docs, can be distributed quickly and easily by sharing the document with specific users. Those users can then access the document whenever and wherever they choose. The ease of distribution is certainly a plus and the fact that Sheets is much easier to manipulate for scheduling purposes than Docs makes it a better choice amongst free scheduling tools.
But is there yet a better option? Calendar software like Microsoft Outlook can be an excellent replacement for pen and paper, word processors, spreadsheets, and their cloud-based counterparts.
And chances are you have a free scaled-down version of Microsoft Outlook on your computer already. So what makes Microsoft Outlook a viable though not ideal choice for free employee scheduling software? Microsoft Outlook is much more amenable to scheduling because it was created with that in mind. Times, days, weeks, months, and even years are already present and can be manipulated with ease.
In addition, creating shifts, which on most calendars would be tasks or appointments, is as easy as clicking a time slot and labeling it accordingly. For one thing, Microsoft Outlook was made for the use of a single individual. Because of that, it can be a bit difficult when you have to schedule more employees than you can count on one hand. Remember, it was intended for one person who could only be in one place at a time.
Microsoft Outlook also faces the same distribution challenges that make native word processors and spreadsheet programs like Word and Excel obsolete e. Google Calendar combines the ease of online creation and distribution with the power of a calendar specifically designed for scheduling.
Though Google Calendar was originally designed to be a personal calendar, with some work it can be altered to schedule multiple employees. From either the day view or the week view, you can click on a time to add an event. You can also color code the event for easier viewing, attach email addresses to the event for simplified communication, and set up automated notifications to keep your employees informed.
Though Google Calendar may look like the answer to your scheduling prayers, it can be a bit tedious if you have more than 4 or 5 employees. In addition, it can be difficult to decipher if you have overlapping shifts and other complicated scheduling. Only one tool was. One of the biggest challenges you face as a manager is distributing the schedule to all your team members.
You have to consider questions like:. The unique thing about group chat apps is that they allow you to exchange messages texts with one or all of your employees without paying SMS fees. Keep in mind that group chat apps do require a smartphone or mobile device with cell service. You can store the finished file on Dropbox and then send the link to your team members using a group chat app. If you choose to use pen and paper, you can take a picture of the finished schedule and send it to everyone using the group chat app.
Care to give it a try? Register a free account and see what Picktime can do for your rental business. Picktime offers a free solution for scheduling needs. It is simple and extremely easy to use. It is the only scheduling platform where you can manage both your personal and business calendars all in one place. Signup now! Equipment Rental Scheduling Software.
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